Whistleblower Scheme
Read more about the requirements and how a tailored whistleblower scheme from Lund Elmer Sandager can be the right solution for your company.
A whistleblower scheme
A whistleblower scheme is a vital solution for companies that aim to enhance transparency, integrity, and accountability. It allows employees to report suspicious activities in a safe and anonymous manner, enabling the company to quickly identify and address potential issues.
Is a whistleblower scheme mandatory?
With an effective whistleblower system, companies can prevent corruption scandals, financial crime, and other forms of inappropriate behavior. This not only protects the company's reputation but also helps maintain a fair and honest business environment. Investors and customers also value companies that have an effective whistleblower scheme, as it signals a commitment to accountability and transparency. So, if you want to enhance your company's integrity and foster a culture of openness, consider implementing a whistleblower system today.
EU Whistleblowing Directive
The EU Whistleblowing Directive, which came into effect in Denmark in December 2021, protects employees who report illegal or unethical conduct in the workplace. The law ensures that whistleblowers can report violations anonymously and without fear of retaliation, such as dismissal or discrimination. Employers are required to establish a unit that handles reports in accordance with the Whistleblowing Directive. This unit must maintain confidentiality, including protecting the whistleblower's identity, even from management. Alternatively, this task can be outsourced to an external provider, such as a lawfirm.
Requirements for a secure whistleblower system
The Whistleblowing Directive includes a number of specific requirements for the design of an internal whistleblower system. Among the key points are:
- Whistleblowers must be protected from any form of retaliation, such as salary reduction, changes in working hours, dismissal, demotion, or threats.
- Whistleblowers must have easy access to information about reporting procedures, follow-up, and their rights.
- Employers covered by the legislation are required to establish internal and secure reporting channels to handle whistleblower reports.
- Reporting channels must guarantee confidentiality and enable full anonymity for the whistleblower's identity.
- The whistleblower must receive a confirmation of the report within seven days of receipt.
- All reports must be processed within a reasonable timeframe, which must not exceed three months.
- An impartial person, who can be an internal employee, an external lawyer, or a similar professional, must be appointed to handle the reports.
- Additionally, the company must ensure that their whistleblower system complies with the requirements of GDPR and data protection laws.
A tailored whistleblower system from Lund Elmer Sandager
By having Lund Elmer Sandager manage your whistleblower system, you can be assured that all legal requirements will be met while fostering an open and trusting culture within your organization.
At Lund Elmer Sandager, we have developed a whistleblower system that manages your whistleblower scheme from start to finish. Our system automatically adapts to your colors and logo and can be easily integrated into your website or intranet via a link. Our solution is priced at just 12,600 DKK excluding VAT per year.
Setting up a service to handle reports is straightforward, but what should the company do with them afterward? What falls within or outside the scope of the scheme? What are the requirements for handling and processing cases? This is where our solution covers everything at a fixed price.
Contact Mette Westergaard for more information/a demo or order your solution below.